Monday, 17 May 2010

Isn't e-mail weird?

I left the office early today and decided to answer all the emails that I'd had since yesterday. It got me thinking how things have changed since I moved to the UK some 25 years ago.

When I talk to the (grown-up) children about how it was here then , I often end the tale with, 'Of course there were no mobiles or email then.'

'Yeah,' They say and change the subject. For them it's unthinkable that one would have to write letters to communicate. Or to have to rely on landlines to speak with some-one.

'What happened if, say, you were late meeting some-one,' Daughter once asked me.

'You waited,' I said.

But its not just the fact that there are all these new ways to communicate (like blogging!), it's the etiquette involved in email that fascinates me.

What is, for instance, an acceptable response time? I get my emails to my hand-held as well as my pc, but I prefer to reply from my pc where I can use a proper keyboard, unless it's urgent and just a short reply is sufficient. But sometime because I've already seen the email I forget to reply. And that I know is not at all acceptable. 24 hours seems to be the standard accepted time to take to reply to an email, a week is too long, anything above is rude. Do you agree?

Then there is such a thing as replying too soon; this can seem too keen or a bit - how shall I say it - like stalking. Unless, of course you know the person very well, it's urgent, in which case even the 24 hour rule is a bit too long. See what I mean? It's so complicated.

Not to mention the text of the email. Is it acceptable to have an email littered with spelling mistakes and totally lacking in capital letters? I don't think so, but many of my friends and family do. (Not you Daughter - I know as an English student your spelling and grammar is perfect). You may be able to tell that I find this annoying, but would obviously never breath a word of my disapproval to any of my email pals.

And the title? Should it have one or not, and should the title actually have any relevance to the content? In an office where I worked in the past, the IT department sent out an email about the correct email etiquette. One of the recommendations was that emails should always have a title. I won't bore you with the rest - business correspondence by email warrants a whole post by itself. One that you'll never see here, however...

What's your take on round-robin challenges? You know these emails where the sender tells you 'not to break the cycle' and you have to send them to ten other people or something similar. I very rarely take part, purely because there never seems to be enough time to. What about jokes? Do you approve of funny emails? Again, I'm lukewarm, but only because my inbox is normally so full of other stuff.

Don't get me wrong - I love email. Occasionally when I ask for a person's email address and they say they don't have one, I am flabbergasted. How can you communicate without email? Oh, yes, we wrote something called letters....

So back to my emails, I must reply to them before I'll inadvertently turn into a rude person.

5 comments:

Sam Liu said...

I must say, I can't imagine living in a world with no emails or mobile phones. I honestly don't know how I would operate. But, I am keen letter writer, so my emails usually end up sounding like letters. I know that with emails, if you're emailing a friend, you don't need to really structure it and put "Yours" or something at the end. However, I always do! Plus, I always title, proof read and check for grammar and spelling...I know, it seems like a waste of time, but I just hate the thought of sending out an incoherent message.

Wildernesschic said...

Dont like round robins always delete before reading .. incase I get drawn in .. I actually delete most forward that I get unless I know its a serious email.
I always reply as soon as .. because I forget.. but people who know me, also know that I talk fast. I am impulsive and would be like that in person too .. :)
Couldn't live without it.. I used to write a lot of letters and this is wonderful xx

Kittie Howard said...

I have your same questions about what's proper and what's not. I can't imagine a world without emails but I also wish a real letter would come in the mail. I think my problem with emails is I tend to turn them into letters (which is what I am doing now). I envy those short, crisp emails others send so well.

Helena Halme said...

I agree with you Kitty and Sam, I too write emails as if they were letters. And why not? Each to their own?

Ruth I too delete most forwarded stuff unless it's from one or two people I know always send me really good stuff. But that's the problem, though isn't it? You never know if it's good stuff or not?

Any case I love email too and really cannot see how we managed before it. Or how did we manage before blogging?

Helena xx

DAVID McGRIEVEY said...

After my father died a few years ago I received two condolence emails from people who had my actual residential mailing address.
I believe email is a convenience but is best avoided for funerals and weddings.
I worry about our civilization.
Great blog, I'll be back.
David NYC